A 15 minute Friday review for everything you recorded

Recording every meeting solves one problem and creates another. You no longer lose what was said, but by Friday you have eight or ten recordings, each with its own summary and its own list of action items. Without a routine, those lists sit in the app and nobody looks at them again. This is the weekly review we use ourselves. It takes about fifteen minutes and fits into the last hour of a Friday.

Minute 0 to 5: collect open action items

Open T2 and filter your recordings by this week. Instead of reading each summary, go straight to the action items view. It lists every task from every meeting in one place, with the owner and the date that was mentioned.

Go through the list once and mark each item as one of three things: done, still open or no longer relevant. Be honest with the last category. Meetings produce more tasks than anyone can finish, and many of them quietly stop mattering after a few days. Closing them is part of the work.

Minute 5 to 10: check decisions

Next, look at the decisions across the week. You can ask T2 directly: “What did we decide this week?” The answer lists each decision with the exact quote and a link to the moment in the recording.

Read them with one question in mind: do any of these contradict each other? It happens more often than you would think. On Tuesday the team agreed to delay a feature, on Thursday someone in another meeting promised it to a customer. The weekly review is the moment to catch this, while it is still a small conversation and not a problem.

Minute 10 to 15: send follow ups

Now take the open items that depend on someone else and send short follow ups. Keep them specific. Instead of “any update on the pricing page?”, write “In Tuesday’s meeting we said the pricing page goes live on the 14th. Is that still the plan?” Add the link to the quote if it helps.

People react better to follow ups that show exactly what was agreed. There is less room for different memories of the same meeting, and nobody has to search their own notes.

What to skip

A weekly review is not the moment to listen to recordings again or to rewrite summaries. If a summary is wrong, fix the specific line and move on. If a meeting needs a deeper look, put it on next week’s list. The goal is a clear view of what is open, not a perfect archive.

Also skip meetings that had no decisions and no action items. Some meetings are for sharing information or for thinking out loud. That is fine. They do not need a follow up.

Make it a habit

Put the review in your calendar as a fifteen minute block on Friday afternoon. Keep it short on purpose. A review that takes an hour will be skipped within a month. A review that takes fifteen minutes survives busy weeks.

After a few weeks, you will notice that Monday mornings feel different. You start the week knowing what is open, what was decided and who is waiting for what. The recordings stop being a pile and start being a tool.

The routine at a glance

• Filter recordings by this week

• Mark every action item as done, open or no longer relevant

• Ask T2 for this week’s decisions and look for conflicts

• Send specific follow ups with the exact quote

• Skip rewriting, skip meetings without outcomes

If you try this routine, start small. One Friday, one list, fifteen minutes. The second week will be easier than the first.